GALWAY TRIATHLON CLUB - CONSTITUTION

 

 

Management:

 

 

The management of the Club shall be vested in a committee, comprising members elected to the positions of Chairperson, Secretary, Treasurer and Child and Vulnerable Adult Protection Officer, together with up to five additional members validly elected to the committee, with or without specific functions.  These positions are defined below:

 

I.  Chairperson

    The Chairperson is responsible for ensuring the committee operates in the best interest of the club and its members.

    Their role is to co-ordinate committee activity to achieve this.  Alongside chairing committee and general meetings, the chairperson

     will also help out the other committee members where required.

 

II.  Secretary

     The role of the Secretary involves maintaining the database of members, providing information bulletins to members, and circulating

     meeting minutes from AGMs and committee meetings as required.

 

III. Treasurer

     The Treasurer is responsible for accurately recording all financial transactions made by the club and presenting this record in a

     recognised format to members of the club at the AGM..  The role will involve collecting and recording cash payments from members

     and sponsors and for issuing and recording payment to suppliers and others as agreed by the committee.

     The Treasurer is automatically a co-signatory on any bank or credit card account held in the name of the club.

 

IV. Child and Vulnerable Adult Protection Officer

     The Child and Vulnerable Adult Protection Officer shall be responsible for ensuring that all aspects of the Triathlon Ireland Code of

     Ethics for Children are implemented fully in the club, and to act as point of liaison between the club and Triathlon Ireland and other Voluntary or

     Statutory Agencies where appropriate or required by Statute. 

 

 

Executive Committee

 

A functioning committee may be formed once each of the above positions are filled by members validly elected to the position in accordance with this constitution.  In addition to the above four positions, up to five additional members may be elected to serve on committee.  It is recommended that additional members be elected for the following roles.

 

I.    Public Relations Officer

     The Public Relations Officer (PRO) is responsible for external communications including the club website, promotional posters, issuing local 

     community notices, issuing press releases and race reports to local media, etc.  The PRO will also be the official point of contact for the club

     (with other clubs, Triathlon Ireland, etc.).

 

II.  Training Co-ordinator

     The Training Co-ordinator will be responsible for organising group training, including ability groups, pacing, routing and scheduling.

 

III.  Social Officer.  

     The Social Officer will be responsible for organising official club social events including post-race celebrations, the Christmas party and other

     events through the year.

 

IV.  and 2 other members.

 

  • At least one of the committee should represent the interests of female triathletes.

  • At least one of the committee should represent the interests of new triathletes.

  • All of the forgoing shall be elected.  All positions are filled by election at the Annual General Meeting, with each member of Galway Triathlon Club present having one vote per position. 

  • Any club member can declare their interest in a position, whereupon they must be proposed and seconded by two members of Galway Triathlon Club.

  • Where more than one person nominated for a position, the person deemed elected is the person who receives the most votes.  Where there is only one nomination for election, that person is deemed elected if there is a simple majority of votes in favour of their election over votes against their election.

  • The elected committee shall remain in office until the Annual General meeting of the following year.

  • The Committee shall have the power to fill vacancies if and when they arise.

  • The Committee shall have the power to co-opt members from time-to-time and for specific projects but co-opted members shall not have a Committee vote.  Co-opted members may attend Committee Meetings upon invitation by the Committee Chairperson or Secretary.

  • The Committee shall meet at regular intervals as decided by the Chairperson but not less frequently than once in every 3 months in a venue to be decided.

  • Copies of the minutes of committee meetings should be available to members on request from the Secretary